Insert a cross-reference

Cross-references consist of two parts: the cross-reference source and the cross-reference format. The cross-reference source is the content you are referencing. The cross-reference format determines what content makes up the cross-reference; they typically contain source text, a page number, or a combination of both. When you insert a cross-reference in Typefi Writer, you choose the cross-reference source and the cross-reference format.

During the automated page composition process, Microsoft Word’s built-in cross-references are ignored. However, bookmarks used for cross-references are retained (bookmarks in Word are converted to equivalent bookmarks in Adobe InDesign). To make sure cross-references are preserved in the final output, insert them using Typefi Writer, not Word.

To insert a cross-reference:

1. Place your cursor within a paragraph where you want to insert the cross-reference.
2. In the Typefi tab, within the Insert group, click Cross-reference.
   
3. In the Insert Cross-Reference dialogue, click Select to select a cross-reference source.
   
   
   
4. In the Select Cross-Reference Source dialogue:
   1. Choose the document where the cross-reference source is located in the Document pop-up menu. By default, the current document is selected. However, you can also choose a different document, as long as both documents are attached to the same workflow.

      To check which workflow a document is attached to, click the Typefi tab in the Word ribbon, and then click Workflow. The attached workflow name is displayed in the dialogue.

   2. Choose Paragraphs or Bookmarks to select a cross-reference source. The source is content styled with a Typefi paragraph style or a Word bookmark.
   3. Click OK.
5. Choose a Format from the pop-up menu. The format determines what content is inserted at the cursor. Cross-references can contain source text, a page number, or a combination of both. Typefi cross-reference formatting options are defined using the formatting options in Adobe InDesign.
6. Click OK.

The cross-reference is now inserted and stands out with its default orange background colour:

In Word, you will not see the actual content of the cross-reference—only the Typefi markup indicating a CROSS-REF and the type of content it is a reference to. The resolved cross-reference will appear in the final job output. If the output format supports it (for example, web-ready PDFs and EPUBs), Typefi automatically hyperlinks the cross-reference to its source.

When publishing cross-references to external documents, you must publish content from a Typefi Server; otherwise, there will be unresolved cross-references. See Publish a document with external cross-references for more information.